What is a Job Analysis?
A job analysis is an examination of a certain job and its associated duties, tasks, responsibilities, and necessary skills and qualifications. It is used to gain a better understanding of the job and subsequently determine what an organizational role entails. Job analysis is beneficial for both employers and employees alike as it helps employers determine job-specific qualifications and employees gain insight into what is expected in a job.
What are the Two Written Statements?
The two written statements that result from a job analysis are the job description and the job specification.
A job description is a written statement that outlines the responsibilities, activities, and duties associated with a certain job. It is used to explain what the job is, what needs to be done, and what skills and qualifications are needed to complete the job. A job description should also indicate what the employee’s reporting structure and relationships are within the organization.
The job specification is another written statement that comes out of a job analysis. It outlines the qualifications and characteristics necessary to perform a certain job. This includes educational qualifications, experience, skills, and personal qualities required. The job specification should be consistent with the job title and description and accurately reflect the actual job rather than the ideal candidate.
Job analyses are beneficial for both employers and employees as they provide greater clarity on a job role’s requirements and expectations. The two written statements that result from a job analysis are the job description and the job specification. The job description outlines the responsibilities, activities, and duties associated with the job, whereas, the job specification outlines the qualifications, experience, skills, and personal qualities that are required to successfully perform in the role.